Remote Auditing

For Inaccessible or Isolated audits

For many countries and communities, the reaction to COVID-19 has made travel impossible or inadvisable. 
The smartphone - together with our remote auditing solution - could be the most important device for auditing farmers, particularly in countries where onsite audit is difficult during lockdown, or costly due to travel. 

COVID-19 has made travel impossible or inadvisable.

QLBS has developed QuantumLeap, an application that can be used to audit producers remotely without having to travel or visit the farm.
Key evidence can be viewed and uploaded by auditors and producers in separate locations using mobile devices such as tablets and phones.
This is important for the pre-audit, the interim audit, and potentially the full audit, where onsite verification is impossible or not seen as essential.

Remote Audit has advantages of cost as well as the quality of assessment:

Reduced Cost:

  • The auditor can save expensive, onsite time by getting the audit 'well-managed' prior to an onsite visit.

  • Reduces travel and time expenses when the number of onsite audits can be reduced as risk is mitigated. Particularly for follow-up audits.

  • Time taken to generate reports is reduced as the data and evidence are better organised and clarification is easily obtained.

Improved Quality:

  • Onsite time can be focussed on identified risks and adding value to the visit.

  • Experts in different geographies can be used to assess specialist areas.

  • Data can be gathered at random times ensuring authenticity. 'Dressing-up' for appointments can be avoided.

  • The onsite auditor resource can be focused on farms that exhibit the biggest risk.

GLOBALG.A.P. Providing Partner 

QLBS was the first GLOBALG.A.P. audit technology approved partner to submit IFA results via the GLOBALG.A.P. API in accordance with the new 2020 audit submission requirements.
 
GLOBALG.A.P. and QLBS have been working together to bring certification bodies an easy-to-use cloud option for conducting GLOBALG.A.P. audits and uploading data.
Integration of the QuantumLeap platform is complete and now enables seamless reporting.

“We are pleased to support QLBS in offering an independent way for GLOBALG.A.P. approved certification bodies to meet our requirements for audit and inspection data reporting.
With QuantumLeap, certification bodies have the opportunity of getting an inspection and audit management tool that can be customised to their individual needs and is intended to connect seamlessly with the GLOBALG.A.P. Audit Online system to avoid double entry work.
 
With the use of QuantumLeap, certification bodies can also choose to digitalise their business processes across schemes within their portfolio, to avoid having different procedures for each process." 
 
Jochen Baumgarten, VP and CTO of GLOBALG.A.P. 
Using Smartphones:
 
QuantumLeapprovides a remote solution that enables the smartphone to be used as a response and data entering device. And, it can be used both online and offline.
 
  • When offline, someone on the farm can answer questions, take pictures as evidence, input via text, and voice - whether they have an online connection or not.
  • When online, the answers and evidence will be uploaded to QuantumLeap for the auditor to review.
The data and evidence flow into the full assessment in the cloud and it enables a qualified auditor - in any geography - to work on it.
Used along-side video communication apps (like 'What’s App' or 'Zoom') an online auditor can see what the on-site person is seeing.
 
They can give them instructions on what to do and what to take pictures of so that they can see what is going on at the farm, factory, or packhouse, at any time from anywhere.

The online auditor can then seek further clarifications and evidence, edit text, and generate reports for automatic submission to regulators.

 

This is how it works:
 
1
The inspector creates the assessement and emails a link to the producer. 
Both the auditor and the producer view the same audit on QuantumLeap. The producer has a limited view. 
2
The auditor can ask the producer to show them around the farm or provide evidence using the digital video, audio and image windows that the camera on their smartphone or laptop is providing. This is integrated into the platform.
3
The appropriate evidence (images, files, and video snips) is uploaded and attached to the appropriate audit question by the producer.
4
Having completed the online interview, the auditor can then review the comments and evidence and complete the report deciding on compliance status.
Collecting Evidence: 
 
If evidence is required for the audit
The producer can take the photos on a phone or tablet and upload the images into the audit
Both the inspector and the producer will see the images in the audit record
Once all data has been updated and the inspector is happy with the audit, the entire inspection including all evidence and comments for each question can be submitted to GLOBALG.A.P. using the QuantumLeap integrated software. 
 
Benefits

Online and Offline

The tool can also be used both online and offline with offline evidence (images, files, video, and comments) uploaded once the system is online again.     

Remote Peer Reviews 

The audit can be peer-reviewed by providing access to the assessment for online discussions with other experts from the professional pool.

Continous Access 

The audit may take place over time as producer and auditor will have continuous access to the assessment online until the audit is finalised.

Designed for Digital

Use laptops, tablets, and mobiles; online and offline with central data storage

Accessible to Everyone, Everywhere

Available to you, your auditors, anyone with permission; online or offline. 

Flexible

Other Compliance Schemes can be conducted for the same producer, using the same online space; all the audits can be in one place.

An online, real-time, SAAS, audit reporting platform that offers visibility, consistency, reliability, integrity, control, confidence, rigour and flexibility.  

Take a strategic approach to compliance rather than a tactical one. 

Use QuantumLeap.

'Request a Demo' for a no-obligation demonstration of how our solution works and what potential it has for your organisation. 

info@qlbs.com.

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